Project Coordinator- Climate Change Summit (2640)

  • Closing Date:
    28 May 2019
  • Directorate:
    International Law and Policy
  • Location:
    New York City
  • Type:

Amnesty International is hiring a Project Coordinator for a civil society summit to be held in New York in September 2019.

Location: New York (Amnesty International USA office)     Type: Consultancy
Duration: 6 month contract (June-November 2019)
Starting date: as soon as possible
Closing date to apply: midnight UK British Summer Time, Tuesday 28th May 2019. Applications received after this date will be considered if shortlisting is not yet concluded.
Rate:  $420 per day – for up to 20 days a month. The number of work days required per month might vary depending on the needs of the work.


A group of global organizations is organizing a global summit (gathering approximately 150 key people and organizations) on climate change and human rights. The event will bring together key actors of the different strands of the  climate justice movement (i.e. unions, indigenous peoples, youths, the women and gender constituency, environmental activists), human rights organisations and other influential stakeholders (such as foundations, journalists, thought-leaders and like-minded politicians) to discuss common and concrete strategies that will accelerate the transition to a zero-emissions economy in a way that respects, protects and fulfils human rights.

Amnesty is looking for a project coordinator with strong coordination skills and practical experience in organising an international event. The overall responsibility of the Project Coordinator is to ensure that all operations for the preparation of the Summit in New York are carried out smoothly within the agreed deadlines, framework and budget, that the Summit is held successfully, and that the immediate follow-up of the Summit is carried out.

Under the administrative supervision of the Policy Adviser on Environment and Human Rights, and in close collaboration with other International Secretariat and AIUSA staff members, volunteers and interns, and partner organisations the Project Coordinator will carry out the following tasks:

  • Maintain and update a workplan for the Summit (with deadlines and responsibilities).
  • Update and monitor the overall budget.
  • Ensure coordination within the organizing group, including by organizing regular calls, ensuring information-sharing and prepare the decision-making process.
  • Ensure regular reporting to the organizing group.
  • Reach out to organizations identified by the organizing group to invite as collaborating partners.
  • Ensure coordination between the organizing group, the task force and the collaborating partners, including by setting up regular calls and responding to emails and requests.
  • Coordinate the invitation process, including the identification of organizations, patrons and speakers to invite, together will the relevant partners.
  • Coordinate, together with all relevant partners, the preparation of the Summit program and the consultation process to agree a draft joint vision to be adopted at the Summit.
  • Support the coordination of logistics ahead and during the Summit, including: ensuring venues and accommodation are secured; interpretation and related equipment are arranged; receptions and other social events are organised as appropriate during the Summit; participants receive adequate support for their visas application; a registration system for participants is set up.
  • Ensure a website for the summit is set up, maintained and updated.
  • Coordinate production of materials for the Summit.
  • Act as the central point of communication and collaboration among external and internal stakeholders for all matters relating to the Summit.
  • Assist with the recruitment, briefing and supporting of a team of volunteers.
  • Act as the main contact person for any logistical issues during the summit.
  • Coordinate any follow-up and evaluation post-Summit, including the production of a summary of the event.

The Project Coordinator will be able to take initiative, while being a member of a team. He/she will have proven organisational, communication and interpersonal skills, and his/her focus on attention to detail will be strong, while keeping in mind deadlines and expected results.

He/she must be able to work in English (additional languages such as French, Spanish, Arabic and/or Russian would also be advantageous but not required).

He/she will share Amnesty International mission and values and show interest for/knowledge of climate change issues.

Terms and Conditions

For the avoidance of doubt, the relationship will be that of client and consultant.  You agree that you are a self employed consultant and nothing in the ultimate agreement (should AI Ltd. award the contract to you) shall be construed to express or imply any other relationship, in particular an employment relationship or a partnership.

By submitting a response, you are committing that you understand the requirement and have sufficiently addressed all aspects of the specification and information contained within, and that you have checked all stated details, such as prices, in your response to be correct and as intended.

Amnesty International Limited may reject any or all responses and reserves the right to single or multi-source.


Amnesty International is committed to creating and sustaining a working environment in which everyone has an equal opportunity to fulfill their potential and we welcome applications from suitably qualified people from all sections of the community.

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